Time & Tools

Time. Where does it go? It seems there’s never enough of it.

I seem to have a hundred projects on the go at the moment; at work, at home and writing. Everything is getting very busy.

I’m not sure that I’m keeping on top of it but I’m trying. It’s a real challenge to my analogue productivity philosophy.

Things could get even busier. Now is the time to make sure I have a robust set of tools and workflows to make sure I can handle it.

This was not supposed to be a post about the tools I am using, but here we go.

The primary tool I have is habits and routines. These are things that I have been building over the past few months (and will continue to build) that mean the day to day things are taken care of. I have time to work on fiction, I am eating well, I am exercising and I am spending time with my family. These are the bedrocks that I build upon for everything else.

My task management needs work. I am floating somewhere between several systems and have different systems depending on whether it is work, personal or writing. Ideally I would like to consolidate these things, probably using Todoist. Then I have about twenty different calendars in Google. The process I follow is to visit each of those sources every day and create an analogue day plan. This goes in a dot-grid medium Moleskine – although I will be changing that to a LEUCHTTURM1917 shortly because I carry around so many Moleskine notebooks that I can’t tell which one I need at any given time. My day plan includes all of the habits, meetings, and tasks that I plan to accomplish. Generally I split the page in four so that I have two scheduled breaks and a lunch. This only covers my day at work, my mornings and evenings are essentially habit focused with little variation.

One place where I think this can be improved is by also scheduling my weekends. It is something that I plan to look into.

Notes are another big part of my workflow. I use a pocket Moleskine for when I am out and about and Standard Notes for at a computer. This is an evolving system.

Then I have a series of notebooks for specific purposes, a “general writing” book which is where most of my writing starts off, fiction and non-fiction. A logbook which I use as a kind of diary to keep track of the things that I do each day.

Most of these ideas are from other people and a lot of the tension I’m feeling right now is probably a result of not having moulded them into a coherent “system” of my own. It feels like a process that I can’t rush, or I’ll end up skipping from system to system and never settle. It’s a cycle that I’ve gotten into before.

A few of the sources that have inspired my system which are worth checking out if you would like to know more:

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